How a finance company saves 40 hours a month with Gmail and Totum

The inbox became the starting point

For this finance company, Gmail became the entry point for accounting automation. Instead of treating an email as something that needed to be moved manually into another process, the company connected it to Totum.

The company automated its accounting workflow through that integration. The result it reported was 40 hours saved each month.

What the Gmail workflow does

Totum’s Gmail integration brings accounting documents and requests into work the team can act on. The workflow connects incoming information with the accounting task it creates.

A bill can lead to a prepared entry. Missing details can be reviewed before the work proceeds. Supported write flows take approved accounting actions into the connected system. This is how the inbox becomes a starting point for doing the accounting.

Forty hours is a working week back

At eight hours a day, 40 hours amounts to five working days every month. For an accounts team, that is meaningful capacity for review, follow-up, and the work that keeps getting pushed to tomorrow.

The 40-hour figure is the result reported for this company. It is not a forecast for every Gmail integration. Your result will depend on the volume of work, the documents involved, and the steps you automate.

What another finance team can take from this

Start with the recurring accounting work already arriving by email. Identify the source, the reviewer, and the accounting result you need. Then track how much manual effort remains.

The practical question is whether a document can reach a completed accounting action with fewer handoffs. That is the workflow worth measuring.

The accounting automation guide explains how intake, review, and posting fit together. For a different starting channel, read the hospitality company’s Slack story.